Mail User Guide
- Download All Attachments In Outlook
- How To Download Attachments Outlook
- Bulk Download Attachments Outlook
- Outlook Automatically Download Attachments
- Outlook Auto Save Attachment
Mar 10, 2017. Feb 26, 2018. Jul 03, 2019.
There are various ways to work with attachments in email messages you receive.
![Outlook Mac Auto Download Attachments Outlook Mac Auto Download Attachments](/uploads/1/3/3/8/133868136/952220742.jpg)
View email attachments
- In the Mail app on your Mac, select a message that includes attachments.Look for the Attachment icon next to the sender’s name in the message list.
- In the message, do one of the following:
- Open an attachment in an app: Double-click the attachment.
- Preview an attachment without opening it: Select the attachment, then press the Space bar, or force click the attachment.
Some attachments—like images or one-page PDF documents—are displayed directly in the message. If you’d rather view the attachment as an icon, Control-click it, then choose View as Icon from the shortcut menu. To display the attachment again, Control-click it, then choose View in Place.
Save email attachments
- In the Mail app on your Mac, move the pointer over the header of a message.
- Click the Attach button that appears, click the name of an attachment or choose Save All, then choose a location.You can also select a message, then choose File > Save Attachments. Or drag an attachment from the message to the desktop to save it there.
Email attachments are saved in the Downloads folder, available in the Dock. To specify a different location, choose Mail > Preferences, click General, then select a folder.
Delete email attachments
- In the Mail app on your Mac, select a message that includes one or more attachments.
- Choose Message > Remove Attachments.The message remains in the mailbox and is annotated to indicate that all attachments were manually removed. For IMAP accounts, attachments are also deleted from the mail server and can’t be retrieved.
When you delete a message that includes an attachment, the attachment is deleted too. To change this setting, choose Mail > Preferences, click General, click the “Remove unedited downloads” pop-up menu, then choose an option. Mail doesn’t delete attachments that you have saved.
Mail automatically downloads attachments you receive based on the download option you set in Account Information preferences in Mail.
If you send or forward images or PDF documents you receive to other people, you can mark up the attachments with comments, drawings, or a signature before you send them.
See alsoAdd attachments to emails in Mail on MacDelete emails in Mail on Mac
Microsoft Outlook has undoubtedly revolutionized the way of communication. Outlook save its data in PST file format along with the attachments. Sometimes, users want to extract attachments from Outlook due to various reasons. As attachments are the reasons for the increase in mailbox size. This can lead to some problems like corruption of PST files, effect on Outlook performance, and running into limits of mailbox size set by system administrators. Consider the following scenarios to understand the need to extract Outlook attachments from PST file clearer:
“Suppose a user is using Outlook and he has lots of attachments due to, which Outlook is working in a slower speed. So, to avoid this the user can remove or save all attachments from Outlook email to the desired location from where the attachments can be used later”
“I am working in an organization where we have to use Outlook for the exchange of emails. Now, due to so many attachments the size of my PST file has been increased and I know this may lead to the corruption of PST files. Therefore, I want to know that how to download multiple attachments from multiple emails in Outlook?
Methods to Extract Attachments from Mutliple Emails in Outlook
In the following section, we will discuss four different methods to download attachments from Outlook.
Method 1: Save all Attachments in One Email Message
- Firstly, you need to select the email message to save all its attachments
- Now, click on one of the attachment of that email message
- On the attachment tab you can see the option of “Save All Attachments” from Actions group
- Finally, save the attachments to the selected folder and then, click on “OK”.
Method 2: Save Outlook Attachments Using VBA
- Press “Alt key and F11” simultaneously to open VBA Editor
Note: You can download VBA Macro from http://gallery.technet.microsoft.com/office/Save-attachments-from-5b6bf54b
- Now, in VBA Editor click on “File” and then, on “Import File” and import the downloaded file
- After this, Save and then, close the VBA Macro dialog
Note: To proceed further enable all macros in Microsoft Outlook
- Now, select the email messages whose attachments you want to export
- Then, press Alt Key and F8 key simultaneously to open Macros dialog box
- In Macros box, select “ExecuteSaving” and then, click on “Run”
- Now finally, a pop-up window will come select a folder where you wan to save the attachments.
Method 3: Rule to Download Attachments in Outlook Automatically
- Firstly, you need to open Outlook and then, click on Rules >> Manage Rules and Alerts
- Now, a click on “New Rules” and click on “Apply rules on message I received” followed by “Next”
- Now, a window will pop-up click on the option of “Yes”. After this, you will see many option put a mark in front of “Run a script”. You also need to choose a name of the script then, click on “OK”. To proceed further click on “Next”.
- You can see the saved attachments on the desired location.
Limitations
Users can go for manual methods but there are some limitations attached to these methods.
- Manual methods are time consuming
- Sometimes these methods are very complicated
Method 4: Expert Solution to Extract Outlook Attachments
User can use a software namely Outlook Attachment Extractor to avoid the limitations of manual methods. With the help this software they can easily extract all the attachment in one go. This software retains the data integrity throughout the process. Users need to perform these mentioned steps to save the attachments from Microsoft Outlook.
Step 1: Download and Run Tool
Download All Attachments In Outlook
- Firstly, click on Start Menu >> All Programs >> Outlook Attachment Extractor
- Screen will pop-up of Attachment Extractor
Step 2: Access Screen
- Click on “Open” and then, Outlook Attachment Extractor will show a screen
Step 3: Add PST File
How To Download Attachments Outlook
- In this step, add the PST file or folder from which you want to save the attachments
- In this remove you can see a Remove button, this is to remove chosen PST files
Step 4: Select Hierarchy Filters
Bulk Download Attachments Outlook
In this step you need to choose various hierarchy system as given below:
- Folder Hierarchy
- Subject Wise Folder Hierarchy
- No Folder Hierarchy
Step 5: Extract Attachments from Different PST files
- Browse the destination path of PST files. This would automatically start the process extraction of PST files
- Now, select a local destination path for PST files
Step 6: Save MS Outlook Attachments
- You can view the progress summary of PST files provided by the software
- It provides the current status of files
Step 7: Choose Destination Point
Finally, click on “OK” button to end the PST extraction. By this step the process will be completed.
Outlook Automatically Download Attachments
Conclusion
Outlook Auto Save Attachment
Outlook is one of the popular email clients to exchange the information from one organization to other organization. Attachment is a very important part of an Email and after understanding the need to extract Outlook attachments from PST files we have learned some methods for the same in this write-up. User who want to know how to extract attachment from Microsoft Outlook? Can use any of the methods as per their requirement.